130 commentsHR managers & department heads always ask, “So what is the vacation pattern of our employees? What is our average absent rate?”Today lets tackle that question and learn how to to monitor employee vacations. What do HR Managers need?
Perhaps have a data input form, of whatever sort, to input all leave types as hours, with a series of buttons to identify which of the (default?) 8 hours were taken. The buttons will tag each hour with the leave type.eg: All, First half, second half, first quarter, 8th hour, etc.The search for hours on any day will function by summing each type of leave within each date, rather than the current method of simply finding the one (ie full day) entry.At least, that's how I'd experiment. You'd have to be familiar with Data Forms, but they're easy enough. If you need more than 32 fields (the MS default, I think) then you'll need a custom-made data form. Again, straight-forward but you'll need some time to get the VB syntax working.I would help with this, as I have done similar things in the past.
But a bit busy at present. Hi Chandoo,I have been reading your posts for a while now and I have to say that you are one of the most generous people I have seen online. Everything you write here is pure gold and really useful for so many people.
And you do all this without charging anything. I'm not even required to login or sign up for a newsletter (even though I just did).With your help my excel skills have grown excessively in just a few months time. I went from hating to start up excel and facing these dreadfull CSV's with no formatting to having excel open all the time and using every minute I can to turn boring data into visually inspiring dashboards and worksheets. Thanks very much for dedicating your time to help us. Keep up the good work! Hi Chandoo,First of all I want to let you know that I have been a fan of yours for a long time.
I deeply appreciate the time that you dedicate to your website and to your followers. In addition to that, I love every work that you do especially the dashboard to track employee vacations.
You are the guru of Excel!Chandoo, would it be possible to deduct partial hours from an employee accrued vacations like Krissy says? Currently our employees are allow to take a vacation days which corresponds to 8 hours of vacation; however, there are time, and our company allows it, when employees want to take 2 or four hours of vacation instead 8 hours. Can this be possible in your dashboard to track employee vacations? If so, I have created an Excel file that I can deduct vacation day(s) from a date or dates, but I am not able to deduct hours from accrued vacation days from employees. I would truly appreciate If you could modify your file to be able to accomplish this task or I can email you my file, so you can take a look at it and modify as you please.Again,Thank you very much for sharing your knowledge and passion for teaching others.
I REALLY love the look and use of this leave tracker. I would love to have something similar for managing holiday etc at my work. I have even tried to get something created myself but it never seems to work. Is there a complete version of this file somewhere that I can 'aquire' that will enable me to use straight away after loading up current holidays.
I am even willing to paypal donate to get this up and running. Only issue I have with the demo is it only shows 3 months. I would need to get it to show January 1st to December 31st. Just discovered your site looking for a vacation tracker.
I studied your application yesterday and learned a massive amount of information. I am converting this to a time off scheduler/tracker to cover a 12 month rolling timeframe.
Absence Form Template
I have added a 3 color heat map conditional format to fine tune the intensity of people with time off. I would love to have the calendar at the top and be scrollable with the employee data below.
Employee Absence Form
Right now I am struggling with that concept. I am going to try a dual picture link with transparency.Thanks for the wonderful template. Hi,I am facing a challenge of similar sorts. In addition to above dashboard, I am required to present information about late-coming employees that shows each employee's lateness record on daily, monthly and 6-month trend graph.
However, mine is a group of 5 companies, with employees in 12 different deptts overall. I would really appreciate if someone could help me create a dashboard from where I could report the most habitual late-comers in descending order for current month, and on cumulative basis, besides incorporating the above info in my msg and the dashboard already presented above. And making a printer-adjusted report page for printing, based on whether the selection is an individual employee, a group company, or most habitual late-comers. Looking forward you early replies.
Hi Chandoo, I am taking your excel school with dashboards and VBA. This dashboard is interesting to me so have been working to create my own version that is applicable to our company. One of the items we want to show is accrued vacation days per year. I am running into one problem and hoping that someone can help or tell me if this isn't possible.We want the dashboard to be based on the calendar year, which yours is. However the # of vacation days we are allowed is based on our hire date.
So, If I have an employee that started on June 1. Their accrual rate for the months of Jan through May will be one rate, then June through December will be another rate because the # of years they have been with the company has increased.Every formula I try will 'reset' the months of Jan through May to the higher rate that becomes effective in June. This is overstating the amount of vacation they have available.Does anyone know of an option to accommodate this? Hi,I 'm making an Excel format to request vacations. I´ve managed to calculate the days to which each employee is entitled according to their seniority and calculating only workable days (no holidays or weekends). But acoording to my company's policies, the employee has three additional months (after serving each year in the company) to enjoy their vacations.For example, if an employee´s date of admission is January 1, 2010 he gets 6 days of vacation starting January 1, 2011 and 8 daýs starting Juanuary 1, 2012. But if he only spend 4 days between 2011 and 2012, he can spend the remainig 2 days until April 1, 2012.
So between January 1, 2012 and April 1, 2012 he has 10 days. Starting April 2, 2012 he only gets to have 8 days.How I can make the automatic calculation to show me the outstanding balance of his vacations depending on:- if he has days left from his last vacation period- if those days are still available for him.
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